Team Coordinator, Bloomberg Connects

Background

Bloomberg Philanthropies works to create catalytic change across five areas of focus: arts and culture, education, the environment, government innovation, and public health. Our mission is to ensure better, longer lives for the greatest number of people. Our approach is rooted in Mike Bloomberg's unique experience and success across the field of business, government, and philanthropy.

The Position:

Bloomberg Connects is a rapidly growing, free app that lets you access museums, galleries, and cultural spaces around the world. Launched in November 2019, the app features engaging, multi-media guides with insightful and unique content exclusive to each of our partners. We believe technology opens doors, and we created the app as a part of our mission to make art and culture accessible to all – in-person, at-home, anywhere.   

The Bloomberg Connects team is seeking a Team Coordinator who will work to ensure strong coordination, connection, and communication among members of our growing team. Reporting to the Deputy Director, this role will provide day-to-day administrative support, including calendaring, meeting preparation, and data entry.  

Responsibilities:

• Manage calendars and internal meetings: schedule appointments, coordinate team-building events, and anticipate needs and change/rearrange as appropriate 
• Coordination with external stakeholders: arrange meetings, virtual information sessions, webinars, in-person convenings, and special receptions  
• Prepare briefings and presentation materials 
• Data entry: maintain data quality and integrity across range of platforms 
• Field external and internal inquiries to appropriate team members; ensure timely response when urgent  
• Coordinate travel arrangements: flights, ground transportation, hotels, etc.   
• Assist with major team projects as needed—demonstrating the ability to respond to priorities and resourcing needs as they shift over the lifecycle of our programs  
• Ensure projects are on schedule and deadlines are being met  

Qualifications:

• Bachelor’s degree required  
• A minimum of 3 years of experience in a fast-paced, high-performance work environment either through internships or full-time work  
• Ability to effectively coordinate simultaneous projects, and successfully prioritize multiple tasks with sound judgment 
• Outstanding interpersonal and communication skills and the demonstrated ability to effectively interface with senior level colleagues, both verbally and in writing  
• Experience handling data and creating operational reports with a sharp eye for accuracy and detail   
• Ability and desire to build and maintain strong relationships with team and applicable internal and external contacts 
• Resourceful, motivated, efficient, pro-active, and customer service oriented  
• Ability to protect confidential and sensitive information of the organization  
• Proficient in MS Suite including Outlook, Word, Excel, and PowerPoint, and Google Workspace   
• Experience with Bloomberg Terminal, Slack, and Asana a plus  
• Passion for the arts, interest in philanthropy, and a commitment to the Bloomberg Philanthropies vision of creating better, longer lives for the greatest number of people

Bloomberg Philanthropies is an equal opportunities employer, and we value diversity at our organization. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.  

Bloomberg Philanthropies provides reasonable adjustment/accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable adjustment/accommodation to apply for a job or to perform your job. Examples of reasonable adjustment/accommodation include but are not limited to making a change to the application process work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. If you would prefer to discuss this confidentially, please email humanresources@bloomberg.org. 

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